How to Replace or Recall Sent Messages in Outlook?
Some time it happens that we send a message or email and promptly recognize that some important information gets missed or it contains error. At that time you wish you could go back in time and fix it, but it's too late message has been sent. Prosperously Microsoft Outlook incorporates a recall feature that allows you to make changes.
If recipient does not read the sent message than you can replace the original email message with a different one. The previous message gets deleted from recipient mailbox and it replaced with the new one.
Steps to Recall Sent Messages in Outlook
Step 1: Open Outlook and click on "Mail"
Step 2: In Navigation pane from folder list, choose "Sent Item" Option
Step 3: Double click on the "Messages" which you want to recall, then a new window popup in your screen.
Step 4: Go to "Message tab" and click to Other Actions >> Recall this Message
Step 5: Once selected, "Recall this message" dialog box will appears in your screen and it contains three options which are given below:
- Remove Unread copies message: Through this option, you can delete all sent copies of messages that have not been open.
- Delete Unread copies and Replace with a New Message: In case if an error needs to be corrected or need to slightly add information. This option smoothly works as it delete original sent messages from your machine and then it will send replacement message.
- Recall fails or succeded for each recipient: To check out if the recall message is successfully sent or not, select this option. Once recipient logs on to the Outlook, you receive a message whether replace or recall message will succeeded or failed.
Step 6: Click on Ok button to finish the Process.
How to Replace Sent Messages??
When recipient has not accepted the message then you are able to recall original message to with the different one. Original message will be automatically deleted from recipient mailbox and replace with new message.
To do this repeat the above steps, or in the "Recall this message" window, choose second option- "Delete unread copies" and replace with a new message >> ok.
The original message display in your window, modify original message or type new message >> Send.